Export Retention Schedules to your Content Management system
Retention Manager enables you to keep your electronic content systems synchronized with your records retention policies.
Retention Manager keeps your CMS compliant
Content Management Systems (CMS) provide many records indexing and management functions, while associated Electronic Records Management (ERM) software provides the capability of applying records retention rules to e-records and destroying them according to procedures defined in the records retention schedule.
CMS systems require legally-defensible retention schedules to be integrated in order to make the records retention functionality compliant and resilient to high-cost discovery risk.
Retention Manager allows you to export your retention schedule along with record series descriptions and retention periods to most major content management systems.
Information Requirements Clearinghouse (IRCH) has a strong working relationship with multiple major software companies who sell products that manage data as electronic records across the enterprise.
Electronic Content Management (ECM) systems provide much of the key records indexing and management functions, while associated Electronic Records Management (ERM) software provides the capability of applying records retention rules to e-records and destroying them according to procedures defined in the records retention schedule. All of these large vendor ECM products require defensible records retention schedules to be programmed into the ECM system in order to make their records retention functionality more compliant for their customers.
IRCH’s Retention Manager provides the legal requirements, i.e., the basis for legal defensibility of Enterprise retention schedules. As such, Retention Manager is highly complementary to these ECM products, greatly enhancing the system’s appeal to potential customers, and empowers these customers to use the ECM system to more effectively manage records risk in the enterprise.
IRCH currently offers a product compatibility certification program for ECM products. The following companies or their agents have compatibility certification with Retention Manger:
Certified Compatible Records Management Software
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“Defensible compliance is the mainstay of an effective records retention schedule. Solid legal regulation support is essential for developing compliant schedules which Retention Manager™ delivers.
I use the retention legal research database of over 16,000 citations as foundation for my clients’ retention schedules. Legal research updates are issued regularly and are easily integrated into the existing research. The legal group and retention rule “assignments” organizes relevant regulations into “buckets” for easy retention schedule development.
The Retention Manager™ method incorporates legal, business/operational value, and industry-standard considerations for retention decisions. Realistic retention periods are used to comply with regulatory and operational requirements.”
Su D. A. Graham, CRM, MLS