Small business owners have to manage many different tasks and responsibilities in order to keep their businesses running smoothly. One of the most important duties, yet often overlooked, is secure document storage. Without a good system in place for storing documents safely and securely, small businesses can be at risk of data breaches or even total data loss – a costly mistake that can have long-term repercussions.
With over 60% of small businesses in the United States going out of business within six months of a data breach, it’s essential to have secure document storage solutions in place. Below are some of the key benefits of secure document storage for small businesses.
Improved Security
A secure document storage solution protects data from unauthorized access and malicious activity. Documents can be encrypted to ensure that only authorized employees or customers have access to the sensitive information included in them, such as customer personal or financial details or company trade secrets. Likewise, an audit trail can track any changes made to documents and who made them.
Reduced Risk of Data Loss
As a small business owner, the last thing you want is to lose important documents that are crucial to the everyday running of your business. From financial records to customer information, a secure document storage system ensures that your files are backed up regularly and securely stored in the cloud. This way, if a disaster occurs and your physical documents are damaged or lost, you still have access to all the information you need.
Enhanced Productivity
By using a secure document storage system, small businesses can significantly reduce the time employees spend searching for and managing documents. This allows them to focus on other important aspects of operations, such as customer service, marketing, and growth. Additionally, secure document storage helps streamline collaboration by providing a single source for all documents.
Enhanced Records Retention
Retaining your business’s documents is an important part of meeting compliance requirements, as well as for tax and financial records. Secure document storage solutions enable businesses to store records in a safe, secure manner and have access to them whenever needed. Records retention policies can also be implemented to ensure that documents are kept for the required amount of time. This ensures that businesses are compliant with regulations and minimizes the risk of fines or other penalties.
Contact Us for Your Business Document Management Needs
At IRCH, we can help with your records and information management needs, including records retention and legal requirements for your business records.
Contact us today to learn more about how we can help you.
