Record Retention

by | Apr 29, 2017 | Electronic Records | 0 comments

Information Requirements Clearinghouse (IRCH) has been the leading software and consulting resource for records retention legal research. It is very important that an organization is able to keep track of all their records by retaining them properly. Proper record retention clearly shows that an organization, more so a health organization, is credible and has the ability to offer quality services with professionalism.


HIPPA Requirements

The HIPPA Privacy Rule addresses the saving, accessing and sharing of medical and personal information of any individual, while HIPPA Security Rules specifically outlines national security standards to protect health data created, received, maintained or transmitted electronically, (also known as electronic protected health information). The requirements established by HIPPA need to be met by all health institutions showing that they are fully capable to care for patients and accommodate them comfortably. The requirements include:

  • Physical safeguards include limited facility access and control, with authorized access in place. All covered health organizations that must be HIPAA compliant, must have policies about use and access to workstations and electronic media including electronic protected health information.
  • Technical safeguards require access control to allow only the authorized to access electronic protected health data.
  • Audit reports must be implemented to keep records of activity on hardware and software. This is especially useful to pinpoint cause of security violations.
  • Technical policies should also cover integrity controls, or measures put in place to confirm that electronic protected health information has not been destroyed. IT disaster recovery and offside backup are key to ensure that any electronic media errors or failures can be quickly remedied and patient health information can be recovered accurately and intact.
  • Network is the last technical safeguard required of HIPAA compliant hosts to protect against unauthorized public access of electronic protected health information. This concerns all methods of transmitting data, whether it be email, internet, or even private network, such as a private cloud.


IRCH Retention Schedule Consulting and Development

IRCH provides the best of breed records retention schedule development and maintenance consulting services. These services include creating legally-defensible enterprise-wide retention schedules, performing accurate custom legal research for health organizations, or updating a records retention schedule with changes in record keeping laws and regulations.

IRCH completes more records retention schedules each year than any other comparable consulting firm. All retention schedules are supported by up to the minute and accurate legal research.

Benefits of using IRCH

  1. IRCH has extensive experience in preparing record retention programs especially in the health sector.
  2. IRCH utilizes proprietary computer intelligence to develop retention programs quickly and accurately for health institutions.
  3. IRCH prepares retention schedules that contain appropriate legal research. They do not require any revision even when the health organization reorganizes, and the schedule contains consistent and accurate retention periods for the health institutions.
  4. IRCH provided health institutions project’s records retention final files in computer-readable form to enable them to use the information as part of an existing electronic records database.
  5. Health institutions can effectively and easily maintain their records retention schedules after the development project ends as IRCH is always available to adviseafter the project completion.
  6. IRCH maintains and regularly update their own proprietary research database related to records retention requirements.


Contact us today to see how IRCH can help your medical office keep your records in compliance with HIPPA standards.

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